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Registration Information

 

Registration Opens

Now-Feb 13: Family Camp & 100th Weekend Cabin Host lottery system

January 31 @ 6pm: Mini & Sailing

February 1 @ 6pm: Teen Weeks 1-3

February 2 @ 6pm: Main Sessions A-E

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Tips for Registering

1. New this year, our software allows you to make reservations for more than one camper at a time and will hold their spots as you fill out their forms. You will have 15 minutes to complete each form so feel free to take your time and complete all the information. If you can't complete all the information, there is an option to mark it as incomplete or skip the page and move on. You must make the payment deposit to complete your registration. If you don't complete a form within 15 minutes or don't fully check out your spot will not be held. 

2. Login ahead of time to make sure you can access your account and everything is ready 

3. Even with the additional sessions offered this year, we expect sessions C, D, and Teen Week 2 to fill very quickly. If you are hoping to attend camp with a large group of friends, we recommend registering for a session other than one of those so you have the best chance of all getting registered for the same session.

4. If you plan to apply for financial assistance, know that you can register first to reserve your spot and fill out the paperwork later. Only pay the $25/ reservation deposit.

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Create an Account

Click here to begin. Information listed in your account will be used for communication purposes and in the registration process. You can edit this information at any time.

 

Make a Reservation

  1. On the home page of your account, click the Reservations Tab, New Reservations, and then follow the instructions. (Limit of 1 session until after April 1st)

  2. Information you will be asked about your camper will include: biographical, insurance, general health, camper background, medications, store deposit, and cabinmate requests.

  3. You are able to skip most sections and return to them at a more convenient time to complete or edit information.

  4. To complete the reservation you will need to pay the non-refundable deposit. For most programs it is $50.00.

  5. Once you have paid the deposit you should receive a confirmation email. If you don't receive a confirmation email within a couple hours of registering, please contact us to confirm your reservation.

 

Waiting List

  1. Click Register next the name of the camper you'd like to put on a wait list. 

  2. Under Session Waiting List check the week you would like to be added to the waitlist

  3. Click the Register button at the bottom of the page

  4. On the next page, click Proceed to check out

  5. Your balance will be $0.00 and click complete order

  6. You will receive a confirmation email

  7. You will receive an email if the spot becomes available. It will be held for a week to allow you time to register. If you don't register within the week the camper is removed from the waiting list and the spot is offered to the next person in line.

 

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Editing and Completing Information

Camper Background and Health Information

  1. Log-in to your account

  2. Click on the Camper’s name you would like to edit information for

  3. Click on My Forms and a list of forms will drop down

  4. Click on the form you would like to edit

                      

Reservation Information

  1. Log-in to your account

  2. Click on the Camper’s name for which you would like to edit information for

  3. Under reservations, click the session you would like to edit

  4. Here you can edit store deposits and pricing options

  5. Click Additional Information to edit a cabinmate request 

  6. Under Medications, you can update and add your camper’s medications

 

Family Camp Registration 

Family camp registration will be by a lottery system this year! We anticipate a high demand of interest due to the 100th weekend taking the place of our second family camp weekend. We are hoping this will eliminate some of the stress of registering as well as make it an equal chance for everyone interested.  Reservations between now and February 13th will be randomly ordered. We are using the “waitlist” feature of our registration software to facilitate the lottery. Sign up for a spot on the “waitlist” for Family Camp between now and February 13th. At that time, we will randomly shuffle all requests and open up the number of spots available. If you were selected in the lottery to receive a family camp spot you will receive an email notification giving you 10 days to register before the spot is given to the next person in line. If you do not receive an email it means you are on the waitlist based on your lottery placement. Anyone who registers for the waitlist after February 13th will be placed at the end of the waitlist in the order we receive them. 

 

  1. Login/create an account

  2. Click reservations tab at the top

  3. Select new reservation button

  4. Click 100th Celebration & Family Camp button 

  5. There will be a warning in red that Family camp is "currently unavailable-join the waiting list"

  6. Click Family Camp to begin waitlist registration

  7. Select or add all individuals who you'd like to register

  8. Click "save to waiting list" at the bottom

  9. At the My Cart page click "complete order" to finalize your lottery spot

  10. You will receive an email shortly stating you have been placed on the waiting list

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Changing Sessions

Send an email to Camp@ymca-cv.org to switch your camper’s session.

 

Canceling Reservations

We will accept cancellations at any time prior to the start of a session for any reason, such as an illness, unplanned change to schedule, or significant anxiety. Should campers desire to withdraw their attendance, we will refund your balance minus the non-refundable deposit.  Please inform us as soon as possible regarding any cancellations so we can open up your spot for another camper to attend. You can cancel by emailing camp@ymca-cv.org or online:

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  1. Log-in to your account

  2. Under reservations, click the session you would like to edit

  3. On the bottom of the page, click Cancel Reservation

 

Payment

At the time of the reservation you are able to pay the deposit, the full balance, or any amount in-between. An option at the bottom allows you to schedule additional payments. To pay at a later time, return to the home page of your account and select Make a Payment. We ask that balances be paid in full two week prior to your camper's session.

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Financial Assistance

Do I Qualify?

For more information on financial assistance click here.

 

How to Apply for Financial Assistance

During the online registration process you will be asked to select a tier price. Select the Financial Assistance option. This option will only require a $25.00 non-refundable deposit to complete the reservation. Please note that your account balance at the time of check-out will be the full price of camp and will not reflect the assistance. The assistance will be added at a later time after the necessary financial assistance forms are processed by the Y.

 

If you are a YMCA of the Chippewa Valley member on financial assistance we will adjust the cost of camp based on your current financial information. We will need the USDA Summer Food Service Program form completed before we make the adjustment.

 

If you are not a YMCA of the Chippewa Valley member you will need to fill out the YMCA financial assistance paperwork and the USDA Summer Food Service Program form.  Once we have received both forms we will make the price adjustment.

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Questions & Comments

Please contact us at camp@ymca-cv.org or 715-839-4607

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